Privacy Policy
Effective date: January 1, 2026. Oakmeadowtrack LLC ("we", "us", "Oakmeadowtrack") is committed to protecting the privacy of visitors to oakmeadowtrack.example and our clients. This policy explains what personal data we collect, why we collect it, how we use it, and the rights you have regarding your information. The policy applies to our website, demo requests, contact forms, email communications, and the advisory services we provide.
1. Information we collect and why
We collect information you provide directly when you contact us or sign up for services. This includes name, company, email, phone number, role, and information you share about your forecasting or planning needs. We collect this to evaluate requests, prepare proposals, schedule consultations, and deliver services. We also collect usage data automatically when you visit our website, such as pages visited, IP address, device and browser type, and referral source. This technical data helps us provide a secure site, analyze traffic, and improve content. For some service engagements we may process financial data or non-public business metrics you provide to build forecasts and models; we treat such client-submitted business data as confidential and use it only to deliver the contracted services.
2. Cookies, analytics, and similar technologies
We use cookies and similar technologies to operate the site, remember preferences, secure sessions, and measure site performance. Essential cookies enable core features required for the website to function. Non-essential cookies are used for analytics to understand site usage and for performance optimization. We use a privacy-friendly analytics provider and do not sell personal data. When you first visit, a cookie consent banner offers choices to accept or reject non-essential cookies. You can change preferences at any time by clearing cookies or using your browser settings. Accepting cookies helps us provide a better user experience and more accurate diagnostics while rejecting non-essential cookies limits tracking and analytics collection.
3. How we use and share information
We use collected information to respond to inquiries, deliver services, prepare proposals, and communicate about updates or scheduling. Client data required to build forecasts or planning deliverables is used solely to provide the contracted services and is not shared with third parties except as required for service delivery (for example, with approved subcontractors under written confidentiality obligations) or as required by law. We may share aggregated, anonymized statistics that do not identify individuals for internal reporting or public materials. We use trusted third-party providers to host data, send email, and provide analytics; these providers process data under contract and only as instructed by us. We do not sell your personal information to advertisers or other parties.
4. Data retention and security
We retain personal data only as long as necessary to fulfill the purposes described in this policy, to comply with legal obligations, or to resolve disputes. For example, contact form entries and proposal materials are retained for business and accounting purposes for a reasonable period. We implement administrative, technical, and physical safeguards appropriate to the sensitivity of the data, including encryption in transit, access controls, and secure hosting. While we strive to protect information, no system is completely secure; if a data incident occurs we will act in accordance with applicable law, including notifying affected individuals and authorities when required.
5. Your rights and choices
Subject to applicable law, you may have rights to access, correct, export, or delete personal information we hold about you. If you wish to exercise those rights, please contact us using the details below. You can also opt out of non-essential cookies at any time by using the cookie controls on our site or via your browser settings. For marketing communications, each message includes an unsubscribe option and we will stop sending marketing emails after you unsubscribe.
Contact for privacy requests
Oakmeadowtrack LLC
125 Oakmeadow Boulevard, Suite 400
Boston, MA 02114
United States
For data subject requests, please provide sufficient details to help us locate your data and verify your identity. We aim to respond within a reasonable timeframe and in accordance with applicable law.
6. International transfers
Oakmeadowtrack is based in the United States and stores and processes data on systems located in the U.S. When we transfer personal information across borders, we rely on appropriate safeguards permitted by law to ensure a comparable level of protection. If you are located outside the U.S. and have concerns about transfers, contact us using the address above to discuss options and safeguards available for your data.
7. Changes to this policy
We may update this policy from time to time to reflect changes in our practices or legal requirements. When we make material changes we will post a prominent notice on our site and update the effective date. Continued use of the site after a change constitutes acceptance of the updated policy.